Constitution of the Lanark County Camera Club

Bylaws of the Lanark County Camera Club

Constitution

Article I − Name of Club

This organization shall be called: Lanark County Camera Club or LCCC.

Article II − Aims and Objectives

Section 1.  To promote photography as an art form.

Section 2.  To provide an opportunity for photographers to meet and exchange ideas and information.

Section 3.  To encourage members to develop photographic skills.

Section 4. To exhibit and publicize the work of members.

Article III − Membership

Membership is open to anyone interested in the art and science of photography on payment of the annual dues.

Article IV − Executive Officers

The LCCC Executive shall consist of four elected officers

                 President
                 Vice President
                 Secretary
                 Treasurer

Article V − Representatives

The needs of the membership will be represented by the Executive Officers and Coordinators of various club activities.   These Executive Officers and the Coordinators will comprise a Management Team.

Article VI − Amendments to the Constitution.

Amendments to the Constitution must be proposed to the Executive for consideration. In the event the Executive sees merit in the proposal, a formal amendment will be presented to the membership at least 6 weeks prior to a vote being taken. The amendment will pass if 2/3 of the members attending or voting by proxy give their approval.

Article VII − Parliamentary Procedure

The business of the LCCC shall be conducted according to the latest edition of Roberts´ Rules of Order.

Bylaws of the Lanark County Camera Club

Bylaws of the Lanark County Camera Club

Note: In these bylaws, the words " the Club " are used to represent the LCCC.

Article I − Fees

Section 1.  The annual membership fee is $25.00 for an individual, $35.00 for a family, and $10.00 for fulltime students.

Section 2.  Dues are to be paid in September.

Section 3.  The fee for non-members will be waived for their first two meetings.   Attendance at subsequent meetings will require payment of the membership fee.

Section 4.  Fees for special meetings will be determined as the need arises by the Executive.

Section 5. A member ceases to be in good standing when dues are not paid thirty (30) days after the first of October of each year but may be reinstated on payment of dues.

Article II − Election of Executive Officers

Section 1.  Executive Officers are elected by the club membership on an annual basis at the Annual General Meeting.

Section 2.  Executive Officers of the Club must be members in good standing.

Section 3.  In the event that a duly elected officer cannot complete the terms of office, or is in neglect of the duties of that office, the Executive shall appoint a member of the Executive to carry out the duties temporarily.

Section 4.  Vacancies on the Executive shall be filled by the Executive within forty − five (45) days of notification of such vacancy. If the office of President is vacated the Vice President shall assume the position as President until the following annual election.

Section 5.  Executive Officers receive no remuneration.

Article III − Duties of the Executive Officers

Section 1  The President shall:

1. be the Chief Executive officer of the Club;
2. preside at all meetings of the Club and of the Management Team;
3. carry out the operation and active management of the Club;
4. see that all orders and resolutions of the Management Team are carried out and;
5. be a signing officer on behalf of the Club.

Section 2.  The Vice President shall:

1.  in the absence or disability of the President performs the duties and exercise the powers of the President;
2.  be a signing officer on behalf of the Club;
3.  organize and chair a nominating committee, two months before the Annual General Meeting.
4.  perform such other duties as shall from time to time be requested by the Executive.

Section 3.  The Secretary shall:

1.  record the minutes of all business meetings of the Club;
2.  record the minutes of all Executive meetings;
3.  maintain the minutes and make them available at the meetings;
4.  maintain files consisting of minutes, reports, correspondence, newsletters and inquiries;
5.  maintain in the Club ´ s records, the current Executive, Constitution and Bylaws and members list;
6.  maintain an attendance record for each meeting;
7.  be a signing officer on behalf of the Club.

Section 4.  The Treasurer shall:

1. have charge of all funds of the Club;
2. deposit receipts and disperse monies as authorized by the Executive, not exceeding $100.00 (one hundred dollars). Any sum over this must be voted on and accepted by a majority at a Management Team meeting;
2. maintain all records necessary for an annual audit;
3. prepare reports as required by the Executive;
4. provide the auditors with any information they need to complete the audit and;
5. be a signing officer on behalf of the Club.

 Article IV − Committees

Section 1.  The executive will appoint committee coordinators reflecting the activities of the club, and based on recommendation of the nominating committee.

Section 2.  Membership Coordinator

Section 3.  Publicity Coordinator

Section 4.  Program Coordinator

Section 5.  Newsletter Coordinator

Section 6. Exhibit Coordinator

Section 7. Web Coordinator

Section 8. Library Coordinator

Section 9.  Social Coordinator

Section 10.  Committee coordinators must be members in good standing.

Section 11.  One member may constitute a committee, coordinate more than one committee, or be on more than one committee.

Article V − Duties of Committees

Section 1.  The Membership Coordinator shall:

1.  receive and record all membership dues;
2.  provide receipts and membership cards and badges;
3.  forward monies to the Treasurer;
4.  prepare a membership list for distribution to the membership and as an update for the web site at least once a year;
5.  provide a copy of the Constitution and Bylaws and a list of the Management Team to new members;
6.  ensure that members and guests are welcomed at meetings.

Section 2. The Publicity Coordinator shall:

1.  be responsible for arranging publicity for meetings and other events;
2.  promote the Club where possible through the distribution of Club brochures;
3.  arrange public service announcements and/or advertising for meetings that include a paid guest speaker or workshops.

Section 3. The Program Coordinator shall:

1.  develop a yearly program which reflects member interest while meeting budgetary restraints;
2.  make all arrangements for guest speakers or in-house programs;
3.  organize workshops and challenges;
4.  organize excursions for photography or photography-related events.

Section 4. The Newsletter Coordinator shall:

1.  compile and make available information on a regular basis in the form of a newsletter;
2.  ensure that an electronic version of the newsletter is forwarded to the Web Coordinator for inclusion in the LCCC web site.

Section 5. The Exhibit Coordinator shall:

1.  develop a yearly exhibit schedule which reflects member interest while meeting budgetary restraints;
2.  find venues for public exhibits of the member´s work;
3.  manage in-house displays of member´s work;
4.  develop and maintain club standards for each exhibit.

Section 6. The Web Coordinator shall:

1.  develop and maintain the LCCC web site, ensuring that the format and content meets the club needs.

Section 7. The Library Coordinator shall:

1.  develop and maintain a library of books and magazines;
2.  make recommendations for books that would benefit the Club;
3.  make club library accessible to members.

Section 8. The Social Coordinator shall:

1. organize coffee/tea service for club meetings;
2. organize social events as determined by the Management Team.

Article VI − Management Team

Section 1. The Executive and committee Coordinators will act as the Management Team, meeting once a month, or more often, during the September to May Club season.

Section 2. Executive members and committee Coordinators will have an equal voice at Management Team meetings.

Section 3. The coordinators shall appoint substitutes, if unable to attend.

Article VII − Elections

Section 1.  The Annual General Meeting will be held in June of each year.

Section 2.  Prior to the Annual General Meeting, the Management Team will review current management committees to determine that they meet current membership needs. Committees may be dissolved or additional committees struck with the approval of 2/3 of the members attending the Annual General Meeting.

Section 3.  During the AGM:

1.  coordinators will present their reports for the year in writing;
2.  the Treasurer will present the annual accounts;
3.  the President shall present nominations for the Executive positions for the following year. Members shall vote on these positions to elect the Executive officers by either open or closed ballot;
4.  the President will announce committee coordinators for the following year;
5.  the President will appoint an auditor to review the books.

Article VIII − Schedule of Meetings

Section 1.  General meetings of the Club shall be held on the fourth (4th) Tuesday of the month except for the months of July, and August. The annual meeting will be held in June.

Section 2. The President calls Management Team meetings, which will be held during the second week of the month from September through June.

Section 3. Any member in good standing shall have the right to vote at any general meeting of the Club. Such votes must be made in person.

Section 4. A majority of those members attending is required to approve any motions.

Article IX − Financial Management

Section 1. An interim budget reflecting fixed costs and preliminary planning will be prepared by the Management Team prior to the 1^st meeting on the season.

Section 2. The annual budget will be prepared and approved by the Management Team by November 1.

Section 3. The Treasurer will provide details of the Club account at each Management Team meeting, at the Annual General Meeting, and to any member upon request.

Section 4. The financial record of the Club shall be audited by:

1.  two Club members, neither of whom is an elected officer or;
2.  an outside auditor.

Section 5. The audit shall be done at any time there is a change in the office of Treasurer and/or on an annual basis prior to the Annual General Meeting.

Article X − Amendments to these Bylaws

Amendments to these Bylaws must be proposed to the Executive for consideration. In the event the executive sees merit in the proposal, a formal amendment will be presented to the membership, at least 6 weeks prior to a vote being taken. The amendment will pass if 2/3 of the members attending a general meeting or voting by proxy, give their approval.